The Challenges of an Outdated Workflow System

Old workflow patterns rely on dozens of different processes that can take days, weeks or even months. These systems are not properly automated or involve lots of people, and they’re usually paper-based.  Inefficiencies that arise can cost hundreds of hours and dollars — especially when not handled correctly.

By improving business workflow efficiency, 4-FLO encourages better collaboration, simplifies process management, and allows critical deadlines to be met.

4-FLO uses four intuitive and straightforward steps:

1) Initiation of a Review Process

Out of the box, users have two intrinsic forms to start working from. 

The first is a General Request form – for point-to-point contact between users. The second form is a Routing Slip – an initiator defines the entire process and how each user receives each form.     

2) Review of the Content

The initiator provides instructions, deadlines or reminders and attaches any necessary documents. This helps avoid redundancy in the workflow process. 

3) Approval or Rejection

As users fill out the forms, they are able to approve or reject content and provide feedback to the initiator. Once all the approved forms are returned, the initiator can confirm whether or not the process has been successfully completed.

4) Manage the Process

Tracking the entire process from start to finish is easy. A comprehensive dashboard displays active and historical workflows. Initiators can see which stage the workflow is in, along with any changes to the documents. 

4-FLO VALUE

Time

Review procedure times are greatly shortened, as critical documents and digital assets move steadily along each access point. Completion, review and approval get streamlined into one workflow process. This makes sure that everything is done right — the first time.

Money

By digitizing workflow processes, your enterprise saves money. 4-FLO reduces expenditures on outdated paper-based processes. Digital forms also empower users and lessen dependence on IT.

Working Ecosystem

In a busy work environment, where users may have multiple things to do, the ability to monitor document workflows encourages communication and accountability. 

We Teach You!

Certified experts at 4Point are able to arrange a demo showing how to get the most out of 4‑FLO. The demo, supported by the comments and explanations of our specialists, teaches both administrative and general users how to use the software. Business users can also take part in AEM Forms training courses , which 4Point offers on a regular basis. These workshops will help leverage 4-FLO even further.        

*AEM Forms 6.1 is not included with 4-FLO, but 4Point is able to provide sales assistance.